Quote fast. Send faster. Win more.
Every minute spent fighting a spreadsheet is a minute not in front of a client. RateCalc.io is built around how you actually work the desk: quote, send, follow up, close.
Card needed to start. Nothing is taken for 7 days, and if you cancel before day 8 you pay nothing.
Quote, branded, sent. Three clicks.
Pick the client, enter a pay rate, let the on-costs and margin maths happen automatically. The Send button delivers a branded proposal the client can accept on their phone.
A proposal out the door in 30 seconds
Most consultants quote with a calculator, a spreadsheet and a Word doc open at the same time. You enter the pay rate four times across three apps and pray you have not missed an on-cost. We fixed that.
- Pick a client, enter a pay rate, send. Three clicks, done.
- Holiday pay, NI, pension, AWR, levy, all calculated automatically.
- Margin shown live as you type so you know the rate you send is the rate you take home.
Built around how your day actually works.
The deep, real features that move the needle for this role. Each one ships out of the box, no add-on, no integration to configure.
Quote in seconds, not minutes
Saved templates per role type so the second proposal to a client is even faster than the first. Duplicate any past quote in one click.
Branded proposals sent from your email
Logo, colours, your sender details on every send. Clients click a single link, see a clean breakdown, accept in one tap. No PDFs to download.
Convert accepted quotes to ToBs in one click
Once a client accepts the rate, convert the quote straight into a Terms of Business document. Rates carry across, you fill in nothing twice.
Margin protection by default
Set your floor once. If you drop a quote below it, an amber warning flags it before you send. Your margin is protected even on a busy Friday afternoon.
See when clients open your proposals
Sent, viewed, accepted, declined, all tracked automatically. Know exactly when to follow up.
Forward, remind, rescind
Forward a proposal to another decision-maker, send a polite nudge if it has been sitting unread, or pull and re-issue if rates have moved.
See exactly when clients open your proposals
Sent, viewed, accepted, declined. All tracked automatically against every proposal so you know exactly when to follow up and what to chase. No more "did they get it" guessing.
Toggle clauses on or off per client
Required clauses are locked. Optional clauses toggle on or off per client without affecting the agency-wide template. Save & Send pushes the document to the client for browser-based signature.
Plus everything else you would expect
Looking at this from a different angle? See all sectors
- Per-shift rates for nights, weekends, bank holidays
- Optional extras like uniform or transport priced separately
- Client comparison tool to A/B two rate scenarios side by side
- Activity feed so you can pick up exactly where you left off
Less spreadsheet, more selling.
Set up takes 20 minutes. Your first proposal goes out the same morning.
Every plan starts with a 7-day free trial. Card needed to start. Cancel before day 8 and you pay nothing.