Show the client why the rate is the rate.
RateCalc builds every quote on real UK on-costs. You see your true margin as you type, and your client gets an itemised rate they can question, file and trust.
Card needed to start. Nothing is taken for 7 days, and if you cancel before day 8 you pay nothing.
- 2026/27 rates built in
- Five sectors pre-loaded
- Connects to Xero
The cheapest quote is the one that costs your client the most.
£18.50 an hour can't pay £20.82 of wages and on-costs. The £2.32 it skips is tax and holiday pay nobody funded, and under IR35 and joint and several liability that bill can travel up the supply chain to your client.
One number, no breakdown. Holiday pay, employer NI, pension and levy aren't shown, because at this rate they can't all be paid.
Every on-cost on its own line, so the client can see where each penny goes and keep it on file as proof the workforce is costed to be compliant.
Quote with confidence
Every on-cost in the rate, worked out the way your accountant would.
Defend every penny
Hand over a breakdown the client can question line by line, then win on trust, not on price.
Protect the relationship
A transparent rate is your client’s audit trail if IR35 or supply chain liability ever comes knocking.
From pay rate to signed terms in one sitting.
- 01
Pick the role
Driving, healthcare, industrial, construction and hospitality roles come pre-loaded with their shifts, on-costs and framework caps.
- 02
Set pay and margin
Every on-cost fills itself in, and your true margin updates as you type, including what invoice finance and long payment terms take off it.
- 03
Send, track and sign
Send a branded proposal, see when it’s opened, then turn it into Terms of Business the client signs online.
Everything else the desk needs, in the same place.
No more rate spreadsheets, Word templates and a separate e-signature tool.
See every featureTerms of Business, signed online
Signature, IP address and timestamp recorded on every ToB.
Xero receivables, live
Every unpaid invoice by client, chased with branded statements.
The margin after finance costs
See what 60 or 90-day terms really leave you, visible to your team only.
A leaderboard per consultant
Quotes sent, accepted and the margin each desk is giving away.
Client rates by site
Agreed rates, uplifts and terms for every client site, ready to quote from.
Perm terms too
Perm fees, rebate schedules and free replacement terms in the same ToB.
The same numbers HMRC uses.
Not generic pricing software with a UK skin. RateCalc was built on the back of running a UK agency, and it's updated when the rates change, so your quotes don't drift out of date.
| On-cost | 2026/27 |
|---|---|
| National Living Wage (21+) | £12.71/hr |
| Holiday pay | 12.07% |
| Employer NI, above £96.15 a week | 15% |
| Pension auto-enrolment, employer | 3% |
| Apprenticeship Levy, where it applies | 0.5% |
| AWR week-12 uplift, invoice finance, negligence cover | Per sector |
Plans for one desk or many.
All prices are per month plus VAT. Save 20% paying yearly. Perm-only desks from £79.99 a month plus VAT. Every plan starts with a 7-day free trial.
Be the supplier that stands up to scrutiny.
Set up your agency in ten minutes and send your first itemised proposal before lunch.
Card needed to start. Cancel before day 8 and you pay nothing.