Getting started

What RateCalc.io does (and who it is for)

A one-page overview of the platform, the audience, and how it differs from a calculator built in Excel.

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RateCalc.io is a UK rate-card and Terms of Business platform built for recruitment agencies. It does three things: it calculates the true cost of placing a worker (holiday pay, employer's NI, pension, apprenticeship levy and invoice finance), it sends branded rate proposals to clients with open and view tracking, and it generates Terms of Business documents with e-signature.

RateCalc.io agency dashboard showing the conversion funnel, monthly stats, recent activity feed and quick-action buttons
The agency dashboard is your home base. Conversion funnel across the top, recent activity feed, and one-click jumps into the proposal builder.

We built RateCalc on the back of running a UK recruitment agency. Every default, every percentage, every clause draws on real day-to-day operations rather than a spreadsheet someone copied off the internet.

Who it is for

UK recruitment agencies, from solo recruiters running a single desk through to multi-consultant agencies. We support five sectors out of the box and let you add custom ones:

  • Driving & Logistics: HGV, Class 1, Class 2, 7.5T, van, multi-drop, warehouse
  • Healthcare: nurses, HCAs, support workers, with framework cap support including NHSP
  • Industrial & Warehouse
  • Construction, with CSCS grade tiers and CPCS/NPORS upcosts
  • Hospitality

Why not just use Excel?

Excel rate cards drift the moment HMRC changes employer's NI, or a sector adds a new on-cost, or you take on a new client with their own framework caps. RateCalc tracks every assumption per-sector, warns when a proposed bill rate breaches a client's framework cap, and gives every proposal a unique tracked link instead of a PDF attachment.